Get your HVAC Business working smoothly
With Invoice Fly you will have precise control of your clients either from the your office or on site. Send quotes or estimates, invoices and download quick statements about your customers.
What is an HVAC Software?
An HVAC Software is a powerful tool designed to streamline daily operations, enhance invoicing, and improve overall business performance for HVAC contractors. In the heating, ventilation, and air conditioning industry, managing client appointments, service schedules, and invoicing can quickly become overwhelming, especially when juggling multiple job sites and customer demands.
A solution like Invoice Fly simplifies essential administrative tasks, such as creating invoices, tracking payments, and generating reports, allowing HVAC contractors to focus on what they do best—serving their clients.
Why do HVAC Contractors prefer using Invoice Fly over other software?
HVAC Contractors prefer using Invoice Fly over other software because it offers a comprehensive, user-friendly solution specifically designed for contractors and tradespeople, including HVAC professionals.
Here’s why Invoice Fly stands out:
1. Ease of Use for Non-Tech-Savvy Users
HVAC contractors are hands-on professionals who focus on getting jobs done rather than learning complex software. Invoice Fly’s user-friendly interface allows contractors to easily generate invoices, track payments, and manage client details without a steep learning curve. Its intuitive design makes it easy for users who aren’t tech-savvy to navigate efficiently.
2. Tailored for Service-Based Businesses
Unlike generic invoicing tools, Invoice Fly is specifically designed for service-oriented contractors, including HVAC professionals. It includes features that allow HVAC contractors to manage client service history, track ongoing projects, and itemize costs for materials, labor, and services rendered. This streamlines the entire billing process and ensures accuracy.
3. Mobile Functionality
HVAC contractors are frequently on the move, traveling between job sites. Invoice Fly’s mobile compatibility enables contractors to manage invoicing and billing directly from their smartphone or tablet, ensuring smooth business operations wherever they are. The ability to generate and send invoices on the go saves time and improves cash flow.
4. Simple Features
Balancing on-site work with administrative tasks can be a challenge for HVAC contractors. Invoice Fly offers features, such as simple invoicing for maintenance contracts and payment reminders, reducing the time spent on manual paperwork. This allows contractors to focus more on their core business and less on managing invoices.
How much does HVAC Contractors make in 2024? Taxes & Wages
In 2024, HVAC contractors in the U.S. can expect to earn an average annual salary of around $50,000 to $80,000 depending on factors such as experience, location, and the size of the business.
Entry-level HVAC technicians might earn closer to the lower end of this range, while experienced contractors and those running their own businesses could see wages well above $80,000 annually.
In cities with high demand or high costs of living, such as New York or Los Angeles, earnings could exceed this average.
As independent contractors or small business owners, HVAC professionals are responsible for Self-Employment Tax (15.3%) which covers Social Security and Medicare contributions, Federal Income Tax (10% to 37%), and State and Local Taxes (0% – 13.3%).
By leveraging these deductions, HVAC contractors can significantly reduce their tax burden, ensuring they keep more of their hard-earned income.
FAQs
Accurately tracking the time spent on HVAC installation or repair jobs is crucial for ensuring you bill clients correctly and manage your team’s productivity. To track the time spent on an HVAC job:
Go to the Tools section in the menu at the bottom of the screen.
Click on "Client Time Tracking."
You can log the hours spent on each HVAC job, whether it’s installation, maintenance, or repair, ensuring that every hour of work is accounted for.
In HVAC services, it’s common to bill separately for parts and labor. To manage and track these separately on your invoices:
Open the invoice you want to create or edit.
Add each part and labor entry as separate items on the invoice.
You can specify different rates or taxes for parts and labor, ensuring clarity for your clients and accurate billing.
While our app doesn’t support fully automated recurring billing, you can manually manage and track recurring maintenance contracts for your HVAC clients. Here’s how:
Create a new invoice for the maintenance contract.
Clearly specify the frequency (e.g., monthly, quarterly) in the invoice terms.
You can save this as a template and duplicate it for each billing period, adjusting any necessary details before sending it to the client.
In HVAC services, you might need to apply different tax rates for equipment and labor. To do this:
Go to Settings in the app. Select "Tax and Currency" from the settings menu.
Choose "Type of Tax per Item," which allows you to apply different tax rates for equipment and labor.
When creating an invoice, you can now specify the correct tax rate for each line item, ensuring compliance with local tax regulations.
