Free tools to price jobs and get paid

Yes! Every generator, calculator, and template on this page is free to use. You can create invoices, estimates, quotes, receipts, calculate job costs, check profit margins, and download business templates without paying a fee. No account or sign-up is required to use the free resources.

Invoice Fly brings together four types of resources to help you manage your day-to-day business tasks:

• Free generators: Create invoices, estimates, quotes, receipts, proforma invoices, work orders, purchase orders, and other business documents.
• Free calculators: Work out service prices, job costs, profit margins, taxes, material quantities, loan payments, and more.
• Free templates: Download customizable invoice, estimate, quote, receipt, work order, proforma, and reminder templates.
• Invoice Fly Academy: Explore practical guides on invoicing, business documents, taxes, payments, and managing your business.

Whether you’re pricing a job, preparing paperwork, or working out your costs, you’ll find a tool to help.

Each Invoice Fly resource serves a different purpose:

• A generator helps you create a finished document online. Enter your business details, client information, and job line items, then download your completed PDF.
• A calculator helps you work out numbers such as job costs, service prices, profit margins, taxes, and material quantities.
• A template gives you a blank, ready-made document that you can download and edit using your preferred software.

Use a generator when you need a completed document, a calculator when you need to work out the numbers, or a template when you want to customize a document yourself.

Yes! Invoice Fly’s free Invoice Generator lets you upload your business logo and choose an invoice style and color before downloading your PDF. Adding your logo gives your invoices a more professional, branded look.

For a complete invoice, remember to include your business and client details, invoice number, issue date, payment due date, descriptions of the work or products supplied, prices, applicable taxes, and total amount due.

The right document depends on the stage of the job:

• Estimate: Send an approximate breakdown of the expected costs before work begins. The final price may change depending on materials, requirements, or the scope of work.
• Quote: Give your client a fixed price for the agreed work or services. They can review and approve the price before you get started.
• Invoice: Send an invoice when payment is due, whether after completing the job or reaching an agreed payment milestone.

Using the right document helps avoid misunderstandings and keeps expectations clear between you and your client. Read our guide to Invoice vs. Quote for a closer look at the differences.

A proforma invoice is a preliminary document that shows the expected cost of goods or services before a transaction is finalized. You can send one when a client needs a breakdown of proposed costs to approve a budget, confirm an order, arrange a deposit, or prepare for a purchase.

Unlike a final invoice, a proforma invoice is not a formal request for payment for completed work. It gives both parties a chance to review the prices, quantities, and terms before moving forward.

Use Invoice Fly’s free Proforma Invoice Generator to prepare and download your document. You can also read our guide on What Is a Proforma Invoice?

Yes! Invoice Fly’s free generators and calculators run directly in your web browser, so you can access them on your phone, tablet, or computer without installing anything. Whether you’re on a job site, meeting a client, or working from home, you can enter your details, create documents, and download your results whenever you need them.

Yes. Invoice Fly offers downloadable business templates in Word, Excel, PDF, Google Docs, and Google Sheets formats. You can choose from different designs, add your business details, customize the content, and save or print your document.

Whether you need an invoice, estimate, quote, receipt, proforma invoice, or work order template, you can start with a ready-made layout instead of creating one from scratch. Choose the format that works best with the software you already use.

Invoice Fly’s calculators provide estimates based on the figures and information you enter. They’re useful for working out job costs, setting service prices, checking profit margins, calculating taxes, and planning expenses.

However, your results depend on the accuracy of your inputs and the assumptions used by each calculator. Tax rules, for example, can vary depending on your location and business circumstances. Always check important tax calculations with a qualified accountant before filing or making financial decisions.

Visit Invoice Fly Academy for practical articles, helpful tips, and step-by-step guides covering the everyday side of running a business. Learn how to write estimates, prepare invoices, understand different business documents, manage taxes, and handle payments.

Whether you’re a contractor sending your first quote or a small business owner looking to improve your invoicing process, Invoice Fly Academy helps you understand what to include, when to send it, and how to get it right.

Invoice Fly’s free generators let you create individual PDF documents that you can email or print for your clients. If you need more ways to manage your invoicing, the Invoice Fly app offers additional features to help you manage your business.

With the app, you can save client details, create and send invoices and estimates from your phone, collect e-signatures, and accept online payments. You can also keep your invoicing information organized and manage your client billing without starting every document from scratch.