Work Order Templates
Explore our collection of free downloadable work order templates in the format that best suits you.
Google Docs
Google Sheet
Word
Excel
What is a
Work Order Template?
A work order template is a pre-designed document layout used by businesses and individual contractors to send work orders to other departments, or final clients.
It typically includes key elements that ensure tasks are well organized and trackable These include a unique work order number, detiaaals about the requestor, a clear description of the work, assigned personnel, priority level, required materials and costs and a completion deadline.
Using a work order template helps maintain consistency in format, saves time, and reduces the chance of errors.
Build your brand using
Work Order Templates
Boost your business’s professionalism and efficiency with our customizable work order templates. Designed for contractors and small business owners, our templates help you create consistent, branded work orders for technicians, vendors, clients or internal teams.
Easily adjust the layout, color schemes, and design elements to match your brand’s identity. Add your business logo, customize fonts, and maintain a professional appearance on every job.
Streamline your workflow with pre-formatted templates that automatically calculate labor, materials, and totals—saving you time and reducing errors. Send your personalized work orders via email, share a link, send them by PDF or print them.
Benefits of using
Work Order Templates:
Contractors and small business owners benefit from work order templates making the process more efficient, professional, and consistent. Some example are:
1. Saves Time and Improves Efficiency
Using a work order template eliminates the need to create a new document from scratch for each job. Instead of manually entering details like job descriptions, costs, and client information every time, a template provides a structured format that only requires minor adjustments. This allows your businesses to generate work orders quickly, allocate tasks efficiently, and focus on completing the actual work rather than paperwork.
2. Ensures Accuracy and Reduces Errors
A standardized template helps prevent mistakes by ensuring all necessary details are included, such as job scope, materials, labor hours, and pricing. Many templates—especially those in Excel or digital formats—can incorporate automatic calculations, reducing the risk of human error in totaling costs. This accuracy helps avoid disputes, miscommunication, or financial miscalculations that could lead to losses.
3. Enhances Professionalism and Brand Consistency
A well-designed work order template reinforces a business’s credibility. By incorporating a company logo, contact details, and consistent formatting, businesses present a professional image to clients and partners. A branded document not only looks more polished but also builds trust and brand recognition, making your business appear more reliable and established.
4. Improves Organization and Record-Keeping
Work orders serve as important documentation for both businesses and clients. Having a structured template makes it easier to store and retrieve past work orders for future reference. This is especially useful for tracking job histories, invoicing clients, handling warranty claims, or conducting audits. Digital templates allow for easy searching and sorting, keeping all job-related records organized and accessible.
5. Facilitates Clear Communication and Accountability
A well-structured work order ensures that all parties involved—whether it’s employees, subcontractors, or clients—are on the same page. Clearly outlining job details, responsibilities, and expectations reduces misunderstandings and improves workflow efficiency. It also provides a written agreement of the work to be completed, increasing accountability and minimizing disputes over job scope, deadlines, or costs.
Work Order
Template FAQs
By default our templates are in English but you can always edit them to suit your needs.
Yes, you can easily send your work orders via email or other electronic means.
Yes, our templates include a detailed breakdown of charges
Our templates are designed to comply with local tax regulations to help you avoid legal issues.
