1. Home
  2. »
  3. Free Resources for Small Businesses
  4. »
  5. Free Business Tools
  6. »
  7. Purchase order

Purchase Order

Create a professional purchase order in minutes. Add your supplier, products, prices, PO number, delivery details, and payment terms, then download your completed order as a PDF.

Purchase Order Generator

Build a purchase order, watch it update live, and download it as a PDF — nothing is sent to any server.

Buyer / Your Company

Add logo PNG, JPG or SVG

Vendor / Supplier

Ship To

Order Details

Items

SKUDescriptionQtyUnit priceLine total
Subtotal
—
Total
—

Notes, Terms & Conditions

Authorization

Invoice Fly provides this tool to help you create purchase orders faster and is not a substitute for professional legal or accounting advice. Invoice Fly is not responsible for errors, omissions, or any consequences arising from the use of this document.

Purchase order preview

Create a Purchase Order in a Few Simple Steps

Illustration of a purchase order form template with key fields.

1

Add Your Business Details

Enter your company name, address, phone number,
email, and logo.

2

Add Your Supplier Details

Add the supplier or vendor you’re ordering from, including their contact information.

3

Add Your PO Number and Date

Give your order a unique PO number and add the
purchase order date.

4

Add Your Products or Services

Enter each item, SKU, description, quantity, and unit price. Add as many items as you need.

7

Review and Download

Check your purchase order example in the live preview, then download your finished document as a PDF.

5

Add Delivery and Payment Details

Include the expected delivery date, payment terms, shipping method, tax, and other order details.

4

Add Your Products or Services

Enter each item, SKU, description, quantity, and unit price. Add as many items as you need.

5

Add Delivery and Payment Details

Include the expected delivery date, payment terms, shipping method, tax, and other order details.

6

Add Notes and Terms

Add any additional instructions, terms and conditions, or authorization details.

7

Review and Download

Check your purchase order example in the live preview, then download your finished document as a PDF.

Create a Free Purchase Order

What Should a Purchase Order Include?

A professional purchase order form should make the order easy to understand for both you and your supplier.

  1. Company Details

    Include the buyer’s business name and contact information.

  2. Supplier Details

    Add the supplier or vendor receiving the order.

  3. PO Number

    Give every order a unique PO number so it’s easy to track.

  4. Issue Date

    Add the date the purchase order was created.

  5. Products and Quantities

    List exactly what you’re ordering, including descriptions, SKUs, and quantities.

  6. Prices and Totals

    Include the agreed unit prices, tax, shipping, and final total.

  7. Delivery and Payment Terms

    Specify when the order is expected and how it will be paid.

  8. Notes and Terms

    Add any additional instructions or terms your supplier needs to know.

This is a sample layout — customize the fields to match your business.

Create Purchase Orders Effortlessly With the Invoice Fly App

Once you’ve created your purchase order, upgrade to the Invoice Fly app to create and manage your orders on the go. Use your phone to add PO numbers, update order details, and keep your purchase paperwork organized wherever you work.

The app also lets you create other essential business documents, including invoices, estimates, and receipts, so you can manage your everyday business paperwork from one place.

Download the Invoice Fly App

FAQs About Purchase Orders

A purchase order is a document a buyer sends to a supplier outlining the goods or services they want to purchase. It typically includes the items, quantities, prices, delivery details, and payment terms. Once accepted by the supplier, it provides a clear record of what was ordered.

A purchase order number, or PO number, is a unique number assigned to a purchase order. It helps businesses identify, track, and reference individual orders.

Create a purchase order by adding your business and supplier details, PO number, order date, products or services, quantities, prices, delivery details, and payment terms. With the Invoice Fly purchase order generator, you can enter these details, review your order, and download it as a PDF.

A purchase order generally comes first. The buyer creates and sends the PO to the supplier, while the supplier typically sends an invoice after the order or services have been provided.

A purchase order should include the buyer and supplier details, PO number, order date, item descriptions, quantities, prices, taxes, delivery information, and payment terms. You can also include shipping details, notes, and terms and conditions.

Common types include standard purchase orders, planned purchase orders, blanket purchase orders, and contract purchase orders. The type used depends on the nature and frequency of the purchases.

A purchase order example shows how a completed PO is structured, including the buyer and supplier information, PO number, products or services, quantities, pricing, delivery details, and payment terms.

The availability and pricing of a purchase order generator depends on the provider. With Invoice Fly, you can use the purchase order generator to create and download your purchase order directly from the tool.

More Tools for Your Business

Timesheet Calculator

Track work hours and calculate total time.

Invoice Generator

Create professional invoices and get paid faster.

Receipt Template

Create simple receipts for your business payments.

Purchase Order

Create clear orders for products, materials, and services.

1099 Tax Calculator

Estimate your self-employment taxes on 1099 income.

Estimated Tax Payment Calculator

Calculate your estimated quarterly tax payments.

Create Your Purchase Order in Minutes

Create My Purchase Order Download the app