Free Receipt Generator
Need a fast way to generate fast receipts for your business? With our free receipt generator tool you can quickly generate a professional and printable receipt ready to send to your customers in 1 click. It’s ideal for small businesses, freelancers, contractors & blue collar pros. Add this receipt generator to your bookmarks for easy access.
How to use the free receipt generator tool
Table of Contents
How can I create my own receipt?
To create your own receipt with Invoice Fly’s receipt generator simply choose the currency, input your business details (company name and address), add the client’s details you’re sending the receipt to, add the receipt number, issue date, payment date, include all the items that you need in the receipt and add any discounts or taxes.
Creating a receipt online takes only 3 easy steps:
STEP 1
Access the Receipt Generator
Click on the "Generate Receipt Now" button.
STEP 2
Enter your details
Drop your custom brand logo and start filling in your receipt information.
STEP 3
Download and share
Now, click on the download receipt button & get your receipt in PDF in seconds!
How do I generate receipts?
This is a step-by-step guide that walks you through our online receipt generator, helping you create perfect receipts for your business by including all the key elements a professional receipt must include.
The first step is to add your basic information and in the blank receipt template:
- Choose the currency you want to issue the receipt with. Add your receipt number (for easier accounting), issue date, payment terms, and due date. Consider adding a purchase order (PO) number if necessary.
- Add your company logo and business information in the “Who is the receipt for” section.
- Include your client’s details in the “Send receipt to” section and add client’s address in the “Shipped To” section if necessary.
- Add item lines for every item (service or product) you are sending the receipt to your client for. Include a description, quantity (days or hours), and price in the “Item” section.
- Add discounts and tax rates in the “Subtotal” section. Also include any additional shipping costs if needed.
- Include your payment terms and other conditions in the “Terms” section, Add your favorite payment methods and billing address, your PayPal or Stripe number or any other payment tool you use for your business.
Receipt generator sample
How to send your receipt?
- Use Invoice Fly’s free online receipt maker tool:
- Go to Invoice Fly’s free receipt generator page and launch the tool.
- Fill your billing details:
Enter your business information (name, address, logo) and customer details (name, address, contact).
Input your bill number, issue date, due date, and payment terms. All fields are typically labeled in the interface for easy navigation.
- Add line items:
Click “Add Item”.
For each item or service: add the description, quantity, unit price, taxes, and any discounts.
The tool automatically calculates totals (subtotals, taxes, discounts, final total)
Intercom.
- Customize the receipt:
Add or upload your logo and adjust style elements to reflect your brand.
Choose from or adjust templates to get a professional layout.
- Preview & download:
Click “Save” or “Preview” once all details are entered.
Export/download your receipt as a PDF directly from the tool .
- Share or send:
You can email downloaded PDF to your client.
Alternatively, Invoice Fly supports sharing a direct link or via WhatsApp/social media (depending on the interface).
If using the full app version, you can also send receipts and enable expense tracking too keep all your expenses organised for future tax management and compliance.
Essential elements of a receipt:
1. Header
It must include your company logo and your receipt number. Including the receipt number makes it easy for you and your client to quickly understand what kind of document is, and it will make it easier for reviewing records or completing taxes.
Receipt numbers can help keep track of multiple receipts and they can be formatted in different ways. These formats include file numbers, (RECEIPT #0022), unique receipt codes, or date-based purchase order numbers.
2. Company & Client Name and Details
When creating a receipt, you must include your company’s legal name and contact information. This should include your address, phone number, and email address. Typically, company information is written near the top of the receipt to create a clear distinction between the company providing the goods or services and the company receiving them.
Also, clearly state your client’s name and contact information. These contact details should include an address, phone number, and email address.
3. Date, Due Date, Payment Terms & PO Number
It’s important to include the issue date for each receipt. This can clear up confusion when the same client receives multiple bills. Because payment is typically due a specific number of days after receiving the bill, including the date is an important part of showing when payment was due.
Payment terms in the receipt specify if the invoice or bill was paid in 15, 30, 60 or 90 days.
4. Description of Goods or Services Provided
In box five, you should include separate line items for each good or service you provided. Each row should include the following:
- Name of the goods or services provided.
- Unit price or hourly rate.
- Quantity or number of hours worked.
5. Itemized Fees
Then, add any taxes, shipping and handling, or additional fees that apply to the goods or services provided. We recommend listing these taxes and fees as separate line items, as some companies use different internal budgets to cover these fees.
The online receipt generator will calculate the total balance due from the items you entered in boxes five and six.
6. Company Terms
Add your company terms in this section. Mention your payment terms, the acceptable payment methods, conditions, deadlines, late payment fees & penalties, and other important clauses.
7. Additional Notes
Add any other additional notes that have not been covered in the sections above.
What is the best receipt maker?
The best receipt maker available online is Invoice Fly’s Receipt Maker.
With our Receipt Maker tool, you can add & create receipts manually, or scan an old receipt you want to keep track of, allowing to have complete control of all your expenses, sorted by amount, merchant, custom categories, and more.
To use our Receipt Maker, just add the expense date, the name of the merchant that issued the receipt, the expense category, tax and total. Also add additional notes if needed.
Other good receipt makers available in the market are:
What is the best app to create a receipt?
Invoice Fly is the best all-in-one solution for receipts, invoices, bills, quotes, estimates and pro forma invoices.
You can manage all this paperwork digitally, directly from our mobile app or desktop software, allowing you to precisely control every business operation.
Our online tool is designed specifically to make paperwork & expense tracking easier for small businesses, contractors, freelancers and blue collar workers.
Can I make money off receipts?
Yes, you can make money off receipts, both your own and others’, in several legitimate ways. Here’s how:
1. Receipt Scanning Apps (Cashback & Rewards)
You upload pictures of receipts and get cash, gift cards, or points. Legit apps include:
| App | How it Works | Earnings Potential |
|---|---|---|
| Fetch Rewards | Scan receipts for points | ~$1–2 per week (typical) |
| Receipt Hog | Upload receipts, get coins | Slow but steady (~$0.25 per receipt) |
| CoinOut | Scan receipts for cash | Varies, small amounts |
| Ibotta | Get cash back on specific items | High value for groceries, up to $5+ per trip |
| Shopkick | Earn points (kicks) for receipts + visiting stores | Great with in-store shopping |
Note: They usually accept grocery, retail, pharmacy, or convenience store receipts.
2. Sell Itemized Receipts to Market Researchers
Some companies or researchers buy data to analyze consumer behavior. You may need:
- Detailed receipts (dates, products, prices).
- Willingness to share many receipts consistently.
Platforms like National Consumer Panel (NCP) or InboxDollars may offer this.
3. Use for Business Tax Deductions or Reimbursement
If you’re self-employed or freelancing:
Save receipts to write off business expenses.
Can lower your tax bill significantly (indirect money gain).
Expense tracking tools like Expensify or Invoice Fly Receipt Maker help automate this.
4. What NOT to Do
- Don’t sell fake receipts or manipulate them. That’s illegal.
- Don’t use others’ receipts for returns – it’s considered fraud.
FAQs about Free Online Receipt Generator
A receipt generator is used to create professional receipts that confirm a customer’s payment after an invoice has been paid.
It's essential for compliance, tax reporting, and accounting, helping businesses keep accurate financial records and provide proof of payment to customers.
Receipt generators are commonly used to send payment confirmations, support bookkeeping, and maintain a clear audit trail for both the business and the client.
An invoice is issued before payment to request payment for goods or services provided. It outlines what is owed, payment terms, and due dates.
A receipt, on the other hand, is sent after payment to confirm that payment has been received.
Invoices are used to track accounts receivable, while receipts serve as proof of payment and are important for both the seller’s and buyer’s tax and accounting records.
Lear more about Invoice vs. Receipt and How to Write a Receipt of Payment.
No, Google Docs does not offer Receipt Templates.
However, there are a few receipt templates on Google Sheet formats, like this one.
Invoice Fly offers free google docs receipt templates, you can quickly check them here as well. We have them available in various formats such as Google Docs, Google Sheets, Word, Excel and PDF, you can choose the one that fits best your needs. When you finish creating your receipt, you can easily download it and print it to share with clients, or send it digitally through link, e-mail or PDF file.
Absolutely, Invoice Fly's receipt generator is a free tool designed to help small businesses and individual workers like freelancers, digital nomads, contractors and blue collar pros that are getting started and have less in-house resources.
For our premium features, you can download Invoice Fly app and try our Receipt Maker feature, which allows you to scan old receipts, generate new ones manually and tracking all your business expenses to control your business health and profitability.
Yes, our online receipt generator has 3 currencies available. You can choose between:
- Euro (€)
- Pound ((£)
- Dollar ($)
- After the customer pays the invoice
- To send them confirmation for their own accounting
- To record income properly in your own system
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