Best Invoice Apps: Find the Right One for Your Business

If you’re still sending invoices from Word templates or manually chasing payments, it’s time to upgrade. The right invoicing app can save you hours each week, streamline your payment process, and make your business look far more professional. And with so many mobile-friendly options available, there’s no reason to stick with outdated systems.

66% of small business owners said they spend on average 5 days a month processing invoices. Additionally, more than half said it impacts how quickly they get paid. Automating invoicing isn’t just convenient, it’s good for your overall bottom line.

In this guide, we break down:

• The best invoicing apps on the market
• What makes each one unique and who it’s best suited for
• The standout features and limitations to know
• How to choose the one that fits your business needs and workflow

What Is an Invoicing App?

An invoicing app is a digital tool that lets you create, send, track, and manage customer invoices. These apps often include features like recurring billing, automatic reminders, payment processing, and expense tracking.

The best invoicing apps help you:

• Save time
• Collect payments faster
• Stay organised
• Improve customer communication
• Look more professional

How We Evaluated These Invoicing Apps

We looked at each tool through the lens of real business use cases. These were our top criteria:

• Ease of use: Clear layout, fast setup, user-friendly interface
• Features: From recurring invoices to bank transfers and automated reminders
• Mobile access: Fully functional apps for business owners on the go
• Customer support: Responsive help when you need it
• Pricing: Transparency and value, with free or low-cost tiers
• Flexibility: Ability to scale as your business grows

What to Look for in an Invoicing App

Different businesses need different tools and will benefit from additional invoicing features compared to competitors. Ask yourself:

• Do I send invoices on the go from a mobile device?
• Do I need to collect payments online?
• Is recurring billing important?
• Will I need to track expenses or generate reports?
• Do I want a simple tool or an all-in-one financial system?

Now, let’s look at the top picks.

Invoice Fly: For Freelancers, Contractors, and Small Businesses

Best for: Anyone who wants a reliable and easy-to-use invoicing tool. You don’t need accounting knowledge to use it.

Features:

• Easy-to-use invoice generator that works on mobile and desktop
• Customisable templates with your own logo, colours, and payment terms
• Status tracking for each invoice (sent, viewed, paid, overdue)
• Smart notifications and it automatically sends reminders so you don’t have to chase payments manually
• Built-in expense and payment tracking and basic reporting
• Secure client database and service history log for repeat business
• Accepts payments via credit card and bank transfer

How easy is Invoice Fly? Invoice Fly is designed for small business owners who don’t have time to read a manual. Everything works straight out of the box. You can send your first invoice in under 5 minutes.

Why it stands out: Unlike tools that tack on invoicing as a side feature, Invoice Fly was purpose-built. Particularly for freelancers, contractors, and service pros. It isn’t overcrowded with accounting tools you won’t use. It provides everything you need to manage payments and look professional while doing so.

Try it now: Invoice Maker

Jobber: For Field Service Businesses

Best for: Established service businesses that need more than invoicing — like scheduling, quoting, and dispatching.

Features:

• Full job management suite: schedule jobs, create quotes, and send invoices all in one app
• Customer database and job history tracking
• Mobile app with on-site invoicing and payment collection
• Route optimisation and GPS tracking
• Syncs with QuickBooks Online and offers built-in payment processing

How easy is jobber? Jobber offers a clean interface, but it’s more feature-heavy than other options. Expect some onboarding time to get used to the product. Especially if your business is just growing or don’t need the full suite.

Limitations: Its robust features make it a better fit for businesses with admin staff or multiple field techs. For solo contractors or freelancers, it may be more than you need — and significantly more expensive than lightweight options.

Verdict: Jobber is a solid pick for scaling teams managing complex jobs and recurring appointments. 

Invoice Simple: For No-Fuss Invoicing

Best for: Solopreneurs and microbusinesses who just want a clean, basic tool for sending invoices.

Features:

• Fast invoice creation with a clean, mobile-friendly interface
• Customisable templates with company details, tax rates, and logo
• Support for estimates and basic reporting
• Accepts card payments via Stripe or PayPal
• Works well for on-the-go use

How easy is Invoice Simple? Invoice Simple lives up to its name — simple and intuitive, even for users with zero tech background. Everything is geared toward speed and efficiency.

Limitations:

• No client management system
• Lacks expense tracking or broader business tools
• Limited integrations compared to more advanced apps

Verdict: Ideal for sole traders who just want to send basic invoices and get paid quickly. For businesses looking to grow or needing more oversight, Invoice Fly offers broader capabilities without sacrificing simplicity.

Invoice2Go: For Basic Mobile Invoicing

Best for: On-the-go business owners needing basic invoicing tools.

Features:

• Simple mobile invoicing
• Online payments and customer reviews
• Real-time notifications when invoices are viewed

How easy is Invoice2Go? Streamlined and intuitive—designed for fast use on mobile.

Limitations: Limited reporting tools; fewer integrations.

Zoho Invoice: For Teams on a Tight Budget

Best for: Small teams who want free invoicing with powerful features.

Features:

• 100% free (as of 2024)
• Time tracking and expense logging
• Multi-currency and multilingual support
• Customer portal and online payments

How easy is Zoho Invoice? Slight learning curve, but robust once set up.

Limitations: No full accounting; part of the larger Zoho ecosystem.

QuickBooks Online: For All-in-One Invoicing and Accounting

Best for: Businesses that need accounting and invoicing in one place.

Features:

• Full accounting platform with built-in invoicing
• Recurring billing and invoice automation
• Detailed financial reports and tax tools
• Accept payments directly from invoices

How easy is QuickBooks Online? Interface is clean, but accounting features can be overwhelming for new users.

Limitations: Expensive for smaller businesses; can feel bulky.

Stripe: For Product-Based and E-Commerce Businesses

Best for: Businesses that sell online and want to invoice occasionally.

Features:

• Add invoices to your Stripe account
• Accept payments via card, ACH, Apple Pay
• Recurring and one-time invoices
• Developer-friendly API

How easy is Stripe? Simple for e-comm-savvy users already using Stripe to sell products.

Limitations: Not ideal as a full-service invoicing app; better for billing add-on.

Honey Book: For Creative Teams

Best for: Designers, photographers, and creatives who need invoicing plus workflows.

Features:

• Branded invoices and proposals
• Built-in contracts and client portal
• Project timeline and task tracking
• Payment reminders and automation

How easy is Honey Book? Great UI and strong onboarding; works well for creatives.

Limitations: Not suited for trades, retail, or field services.

Comparison Table

How to Choose the Best One for You

Start by narrowing it down based on your work style:

• Always mobile? Choose Invoice Fly, Invoice2Go, or Invoice Simple.
• Need full accounting? Go with QuickBooks or Zoho Invoice.
• Run a field service biz? Jobber is specifically built for that.
• Creative or consultant? Honey Book focuses on keeping it visual.

No matter which app you choose, make sure it:

• Works on your primary device
• Offers fast customer support
• Has the payment methods your clients prefer
• Lets you customise your invoices

If you’re just getting started or want a tool built specifically for small business owners, try our Invoice Maker. 

The right invoicing app can make a huge difference in your business operations. You can find an invoicing solution that fits your style and budget. Whether you need something simple or want to automate your invoicing workflow, there is an option for you.