Free Invoice Templates | Printable Invoice Template
Free Invoice Template — Customize, Download, Print & Get Paid Faster
Boost your business efficiency with a free invoice template that’s fully customizable and ready to use in formats like Microsoft Excel, Word, Google Docs, PDF, or blank printable designs. Whether you’re a freelancer, small business owner, or independent contractor, create invoices that match your brand and streamline your payment process in minutes.
Google Docs
Invoice Templates
Google Sheet
Invoice Templates
Microsoft Word
Invoice Templates
Microsoft Excel
Invoice Templates
PDF
Invoice Templates
Free Invoice Templates by Trade
What is a Free Invoice Template?
A free invoice template is a pre-designed, editable document used to generate professional invoices for clients. It outlines the bill format, detailing services provided, prices, taxes, payment terms, and due dates.
These templates come in various formats—Excel sheets, Google Docs, Word, and PDF—and simplify the billing process, ensuring consistency and a polished appearance. Whether you’re issuing a proforma invoice or requesting final payment, templates save time, reduce errors, and help maintain organized financial records.
Perfect for freelancers, small businesses, and large teams alike, invoice templates offer editable fields for line items, rates, and taxes—making your payment collection seamless and efficient.
Build your brand wirh Free Invoice Templates
Enhance your business’s image and streamline your billing with our collection of free invoice templates, available in Microsoft Excel, Word, Google Docs, and PDF formats.
Professional, consistent invoices not only increase brand recognition—they also improve trust and help accelerate payment times. Whether you need a simple blank invoice or a detailed proforma invoice, our designs adapt to your style and business needs.
With Invoice Fly, you can:
Personalize fonts, colors, and layout in any Excel sheet or Google Docs version.
Add your logo and brand elements for a polished, professional look.
Use automatic calculations to handle taxes, totals, and discounts in real time.
Export your final invoice in a printable PDF or share it directly by email.
Say goodbye to messy spreadsheets—say hello to clean, clear invoices that make your business stand out.
Secure Your Invoice Templates & Business Data in the Cloud
Avoid data loss and chaotic file management with Invoice Fly’s secure, cloud-based storage system. All your invoice templates, customer records, and financial reports are safely stored and accessible anytime, from any device.
With Invoice Fly, all your customer data, documents, and reports are securely stored in one centralized, cloud-based platform.
Access your information anytime, anywhere with an internet connection—even if your computer crashes, your business data remains safe and accessible.
Simplify your workflow by saving PDFs of your invoices or exporting Excel reports with just a few clicks.
No more manually sorting through invoices to track earnings, identify top clients, or analyze your best-selling services.
Stand out with
Custom Invoices Templates
Impress your clients with over 100 beautifully crafted invoice templates, available for free and fully customizable. Whether you need a minimal blank invoice, a branded proforma invoice, or a detailed bill format, Invoice Fly helps you deliver professional documents in just a few clicks.
Elevate your billing process by personalizing invoices with your logo, sending them directly via email, and getting paid faster through seamless online payment options like PayPal, credit, or debit cards.
With Invoice Fly’s user-friendly features, you can create polished, professional invoices that reflect your brand’s uniqueness and streamline your payment collection process.
Fully Digital Invoices or
Old School Design?
Whether you prefer old-school printed invoices or a fully digital approach, Invoice Fly has you covered.
Create and edit professional invoices using our free invoice templates in Word, Microsoft Excel, Google Docs, or PDF formats. Choose from blank templates for simple billing, or opt for detailed layouts including bill format structures and proforma invoice styles.
No matter your preference, rest assured that all your records are securely stored in your account.
Access, print, or email your invoices anytime, as often as you need—keeping your billing process flexible, efficient, and stress-free.
Get Paid Faster with
Online Payments!
In today’s digital world, offering multiple payment methods isn’t a luxury—it’s a must. With Invoice Fly, you can get paid faster by accepting payments through PayPal, credit cards, debit cards, and more.
Start with a free invoice template, choose your preferred format—Microsoft Excel, Word, Google Docs, or PDF—and personalize it to include all relevant payment terms, due dates, and service details.
For cash or check:
Add specific payment instructions and print a professional, blank invoice or proforma invoice in seconds.
For digital payments:
Generate an invoice with an instant online payment link, making it easy for clients to pay securely with just one click.
No matter how your clients prefer to pay, Invoice Fly helps you stay organized, look professional, and get your money on time—every time.
FAQs
When you’re writing the invoice, include a detailed list of what you provided and how much it cost. The customer then receives this document and knows what they need to pay and by what date.
Here’s what to include on an invoice:
• Invoice number for record-keeping purposes (for example, INV001, INV002, etc.)
• Invoice issue date and the payment due date.
• Company info (business name, logo, phone number, email, mailing address).
• Client details (name, address, contact details).
• Line items with product and service descriptions.
• Costs associated with each line item (labor costs, materials and quantities, hourly rates, overhead costs, any special discounts)
• Subtotal before applicable taxes, discounts, and service fees.
• Total amount owed, including applicable taxes and discounts.
• Invoice payment terms (payment instructions, accepted payment methods, late payment fees, any service warranty disclaimers).
• Personal note to show the customer you appreciate their business.
For more information, check our article: "How To Write An Invoice: Includes Invoice Template & Examples"
An invoice is a document requesting payment, issued by a seller to a buyer that provides a detailed account of the goods or services provided, along with the price, payment terms, and deadlines (make payment in 15 days, 30 days or 60 days).
It’s typically issued after the product or service has been provided, serving as a formal request for payment.
Unlike bills, invoices are commonly used in business-to-business (B2B) transactions, where payment is expected at a later date. Therefore you can anticipate a fair amount of detail to be required on these documents, ensuring both parties have a clear understanding of the terms and expectations.
Bills, on the other hand, are more straightforward and are often used for one-time or immediate payments. For example, when you head out to a restaurant for dinner or buy that latest iPhone, you’re likely to receive a bill for the total amount owed, and you’re expected to pay right away.
Because of their immediacy, bills don’t tend to require the extended payment terms or detailed breakdowns that invoices do. There’s no need for fine print (well, not usually), and they’re often much smaller, with minimal room for comprehensive information.
For more details, read our article: "Invoice vs. Bill: What is the difference?"
Typically, an invoice should be paid within two weeks of the service date. You can test payment deadlines and see what works best for your business’s cash flow, but within 30 days is generally the rule of thumb.
Some business owners prefer to accept a deposit beforehand, and final payment the day of the service. You might want to offer financing to your customers to get some payment up front and make your high-ticket services more affordable.
If you want to know the best deadline to request an invoice payment for your business, read our article: "Net 30 vs Net 60: What Payment Terms Mean After Taxes".
Some of the best free programs to create invoices include Microsoft Excel, Google Docs, Google Sheets, Word, and specialized platforms like Invoice Fly. Each tool offers different benefits:
Excel and Google Sheets are great for customizable calculations and reusable invoice templates.
Word and Google Docs are ideal for clean, printable bill formats.
Invoice Fly lets you create a free invoice template with built-in features like branding, automatic tax calculations, and online payment links—all without needing to install software.
Choose the program that best matches your workflow and business needs.
Creating an e-invoice for free is simple with tools like Invoice Fly, Google Docs, or Excel templates. Here’s how:
Choose a free invoice template in PDF, Word, Excel, or Google Docs format.
Fill in essential details: business name, client info, services, costs, payment terms, and due date.
Save the file as a PDF or share it directly via email.
Add an online payment link (e.g. PayPal or Stripe) for faster transactions.
With an electronic invoice, you streamline billing and reduce paper clutter.
To create a simple invoice, use a blank invoice template in Excel, Word, or PDF format. A basic invoice should include:
Your business info and client details
A brief list of services or products
Unit prices, taxes, and total amount
Payment terms and invoice number
A due date
Platforms like Invoice Fly offer free, minimalist templates ready to customize and send in just minutes—ideal for freelancers and small businesses.
The main difference is timing and purpose:
An invoice is issued before payment—it requests payment for goods or services provided. It includes line items, total amount due, and payment terms.
A receipt is issued after payment—it's proof that the client already paid, showing a summary of what was purchased.
Think of an invoice as a formal bill format, while a receipt confirms the transaction is complete.
To manually create an invoice, you can start from scratch or use a free blank invoice template in Word, Excel, or Google Docs. Just follow these steps:
Add your logo and business contact details.
Include the client’s information.
List products or services, quantity, rate, and total.
Specify payment terms, due date, and any discounts or taxes.
Assign a unique invoice number.
Save and export it as a PDF for printing or emailing.
Manual invoices work great for one-time clients or if you don’t want to rely on billing software.
Yes! You can generate an invoice from yourself to a client, even as a freelancer or sole trader. As long as it includes your name, service details, and payment instructions, it's valid.
Using a free invoice template helps ensure your document looks professional and includes all required fields: totals, tax, due date, and bill format details. You can use tools like Excel, Word, or Invoice Fly to create and send it in minutes.
