Free Lawn Care Invoice Templates

Charge for the extra labor, equipment use, and waste removal required. You can add an agreed surcharge based on lawn size or additional time.

Example:

• Overgrown lawn surcharge: 6,000 sq. ft. × $0.015 = $90

Multiply the number of acres by your rate per acre, then add any extra services not included in your base price.

Example:

• Lawn mowing: 2.1 acres × $45 = $94.50
• Edging and walkway cleanup: $20
• Total: $114.50

Calculate aeration based on the area treated and your rate per square foot. Add grass seed and other materials separately.

Example:

• Core aeration: 8,400 sq. ft. × $0.012 = $100.80
• Grass seed: 25 lb × $3.20 = $80
• Total: $180.80

Add the cost of fertilizer to the labor required for application and any other agreed service charges. List materials and labor separately so customers can see how the price is calculated.

Example:

• Fertilizer: 50 lb × $1.10 = $55
• Application labor: 1 hour × $50 = $50
• Total: $105

Calculate labor separately from hauling and disposal costs. Depending on the job, you can charge by the hour, bag, or volume of waste removed.

Example:

• Cleanup: 2 workers × 1.5 hours × $55/hour = $165
• Green waste disposal: 12 bags × $3 = $36
• Total: $201

Multiply your rate per visit by the number of visits in the billing period, then add any extra services.

Example:

• Weekly mowing: 4 visits × $60 = $240
• Monthly hedge trimming: $45
• Monthly total: $285

Multiply the project total by the agreed deposit percentage, then subtract the deposit from the total amount due.

Example:

• Project total: $800
• Deposit (30%): $240
• Remaining balance: $560

Start with your business and customer details, then add the invoice number, service date, and property address. List each lawn care service separately, including the quantity, rate, and total charge. Add applicable taxes, any deposits or previous payments, the remaining balance, and your payment terms.

Using a lawn care invoice template from Invoice Fly helps you keep these details organized and create consistent invoices for every job.

A complete lawn care invoice should include:

• Business name and contact information
• Customer details and service address
• Invoice number and issue date
• Dates and descriptions of services performed
• Itemized labor, materials, and additional charges
• Subtotal, applicable taxes, and total due
• Deposits or previous payments
• Payment methods and due date

For recurring lawn maintenance, include the billing period and frequency of service so customers understand which visits they are paying for.

Add your business logo, contact details, and preferred payment terms. Adjust the line items to match your services, whether you offer lawn mowing, edging, fertilizing, aeration, or seasonal cleanup. You can also include your standard rates and relevant notes for recurring customers.

Invoice Fly's lawn care invoice templates give you a starting point you can adapt to your business and the work you perform.

You can charge a travel fee for properties outside your usual service area or when a job requires additional travel. Choose a flat fee or a mileage-based rate, and explain the charge before starting the work.

Example:

• Lawn mowing: $65
• Out-of-area trip fee: $25
• Total: $90

List the trip fee separately on your lawn service invoice so customers can see how the total was calculated.

Record the treatment service, products used, and any relevant application details required by local regulations. Depending on the treatment and jurisdiction, you may need to document product names, registration details, application rates, or professional licensing information.

On your lawn care invoice, itemize treatment services and separately charged materials. Check local requirements to ensure your invoicing and treatment records contain the necessary information.