Catering Invoice Template
Create polished, accurate catering invoices in minutes with our customizable templates—designed for clarity and efficiency in the food service industry. Our templates include essential fields for event details, menu items, staff charges, and rental fees—ensuring every job is properly documented.
Compatible with Google Docs, Word, and PDF, they adapt seamlessly to your workflow, whether you're at an event venue or planning from your office. Perfect for weddings, corporate events, and restaurant catering services looking to simplify their billing process.
Google Docs
Google Sheet
Word
Excel
Benefits of using
Catering Invoice Templates
Catering invoice templates transform your billing process by providing ready-made, professional formats tailored specifically for food service professionals.
Our templates include all essential elements like menu itemization, staff labor costs, equipment rentals, and service charges—ensuring nothing gets missed when billing clients. When automating calculations for food costs, taxes, and gratuities, you eliminate manual errors that can lead to payment delays or client disputes.
Every catering business has unique needs, which is why customizable templates are invaluable. Add your logo, brand colors, and company policies to create consistent, on-brand invoices that impress clients.
The templates accommodate various event types—from plated dinners to buffet service—with flexible line items for different pricing structures (per-person, package deals, or à la carte). Special fields for dietary restrictions, venue fees, and overtime charges ensure all details are documented.
What's Included In Our Catering Invoice Template?
Our catering invoice templates include:
Professional Event Layout: Elegant, organized design with dedicated spaces for venue details, guest counts, and your catering brand’s visual identity to impress clients
Smart Menu Costing: Automatic calculation of per-person pricing, staff labor, equipment rentals, and sales tax for perfectly accurate event proposals
Customizable Service Packages: Flexible line items for plated dinners, buffets, and cocktail receptions with adjustable rates for premium ingredients and specialty staffing
Transparent Event Terms: Clearly highlighted payment schedules with all options (credit, deposit installments, corporate billing) plus cancellation and overtime policies
Chef-Ready Formatting: Printer-friendly for venue paperwork while maintaining flawless display on mobile devices during events
Catering Invoice
Template FAQs
✅ Yes! Our templates adapt to:
Weddings (multi-course meals, cake cutting fees)
Corporate events (per-person buffet pricing, beverage packages)
Social gatherings (appetizer platters, staffing hours)
Food trucks & pop-ups (event minimums, travel fees)
Tip: Use color-coded sections for easy event-type identification.
🍽️ Absolutely! Features include:
Special dietary surcharge fields (vegan, gluten-free, etc.)
Premium ingredient upcharge tracking
Customizable wine/bar package pricing
Staffing adjustments for specialty service
💰 Built-in payment tracking:
Automatic deposit calculations (30%/50% upfront)
Balance due reminders
Final headcount adjustment fields
Venue payment deadline alerts
📸 Yes! Helpful for:
Showcasing table arrangements (linens, centerpieces)
Documenting custom menu presentations
Providing setup proof for venue contracts
Upselling future events with visual example
