Free Freelance Invoice Template

• Freelance writer invoice template: per-article, per-word, or hourly editing
• Freelance designer / graphic invoice: concept, rounds, files, licensing
• Developer / consultant: sprint or milestone billing, retainers
• Photographer: shoot fee, post-production, usage/license, travel
• Sole proprietor (sole trader): general services, blank invoice option

Use a clear, itemized layout. Include: your business name, address, email, and phone; the client’s details; a unique invoice number; issue date and due date; line items (description, hours/qty × rate, amount); subtotal, discounts/expenses, taxes (if applicable), and Total Due; payment methods and terms (e.g., Net 15/30); and any notes (license/usage rights, PO, project code). Export as PDF and send, or use InvoiceFly to automate numbering, reminders, and online payments.

Keep it simple and consistent:

1. Start from a freelance invoice template and save a branded master copy.
2. Use clear line items (what you delivered, hours or flat fees).
3. Add due date, late-fee policy, and accepted payment methods.
4. Request a deposit (30–50%) for new clients or large projects.
5. Number invoices sequentially and store PDFs in client folders for easy bookkeeping.

Same core elements as any business: your details, client details, unique invoice number, dates, itemized services, taxes (if applicable), and total due. If you charge sales tax in your state, show the rate and amount. For international clients, specify currency and any VAT/GST notes. Keep records of every invoice and payment for tax season.

Yes—an invoice documents the work delivered, amount owed, and payment terms. Many clients require one for accounts payable, and you’ll need it for taxes and bookkeeping. Even if you’re paid via platform or retainer, send an invoice for each billing period to keep a clean audit trail.

Only if you accept bank transfers. Include the bank name, routing number, and account number (or IBAN/SWIFT for international). If you’re uncomfortable sharing account details, offer safer options like payment links, card, or ACH via your invoicing software. Never put full debit/credit card numbers on an invoice.

Requirements vary by location and industry, but generally include:

• Seller and buyer details (business name and contact info)
• Unique invoice number and dates (issue and due)
• Clear description of goods/services, quantities/hours, and rates
• Subtotal, applicable taxes, discounts/fees, and Total Due
• Payment terms/methods
  If you’re registered for state/local taxes, include the relevant tax number where required. When in doubt, ask your accountant about your state’s rules.

Any legitimate seller or service provider can issue an invoice—there’s no special license for the document itself. The key is accuracy and honesty: invoice only for work performed, use unique numbering, and include your real business details. Misrepresentation or fake invoices can be unlawful.

It’s best practice, and many clients require it. Use your business address; if you work from home and prefer privacy, use a PO box, virtual office, or registered business address. At minimum, include reliable contact info (email and phone) so accounts payable can reach you.