Donation Receipt Template
Personalize our donation receipt templates with your organization name and logo, donor information, contribution details, tax-deductible amount, acknowledgment message, and required IRS compliance language.
Download in Google Docs, Word, Excel, or PDF formats and customize them to align with your nonprofit's branding for a professional presentation.
Google Docs
Word
Excel
Benefits Of Using
Donation Receipt Templates
Nonprofit organizations need professional documents just as much as they need generous supporters. Our donation receipt templates provide everything you need to create IRS-compliant acknowledgments with dedicated fields for donor information, contribution amounts, tax-deductible portions, and gift descriptions—ensuring every charitable contribution is properly documented for both your records and your donors’ tax purposes.
Our donation receipt templates include automatic calculation features that help eliminate errors when processing multiple donations, in-kind contributions, or recurring gifts, saving your volunteer staff precious time and preventing tax filing complications for your supporters. With clear sections for your organization’s EIN, 501(c)(3) status information, and required tax language, you’ll maintain compliance while strengthening donor relationships through professional communication.
Customizable donation receipt templates reinforce your nonprofit’s credibility and demonstrate good stewardship of resources. Add your organization’s logo, mission statement, and impact information to create polished receipts that show donors the importance of their support.
What's Included In Our Donation Receipt Template?
Our donation receipt template transforms your checkout process with an intuitive, industry-specific format that saves time and enhances guest satisfaction. It includes:
- Complete Donor & Organization Information: Fields for donor’s full name, address, and contact details alongside your organization’s name, logo, EIN number, and 501(c)(3) status information for full IRS compliance.
- Comprehensive Donation Documentation: Structured sections to record donation date, amount, payment method, designation (restricted/unrestricted), and automatically calculated tax-deductible portion for different contribution types.
- Required Legal Language & Disclaimers: Pre-written IRS-compliant statements confirming whether goods or services were provided in exchange for the donation, plus customizable fields for benefit values that affect tax deductibility.
- Personalization & Branding Options: Customizable thank-you message space, impact statements showing how donations support your mission, and branded design elements that strengthen donor relationships while maintaining professional presentation.
FAQs
Our template includes:
- Pre-filled IRS-compliant language for 501(c)(3) organizations
- Auto-date feature to ensure receipts are issued within the IRS 30-day window
- Tax-deduction disclaimers for non-deductible portions (e.g., event tickets)
Built-in tools:
- 📁 Digital archive numbering (searchable by donor name/date)
- 📧 Auto-send to donor + your records simultaneously
- 🔗 Self-service portal for donors to download duplicates
Specialized features:
- 🛒 Itemized non-cash sections with FMV (Fair Market Value) guidelines
- 📸 Attachment option for donation condition photos
- ⚠️ IRS disclaimer for "no goods/services provided" (required for deductions over $75)
Time-saving solutions:
- 👥 Bulk import/export from donor databases (Excel/Google Sheets)
- 📨 Mail merge for 100+ receipts at once
- 💌 Custom thank-you note integration (personalize without extra steps)
