Invoice management made simple for
small businesses
Simplify your business operations by keeping all your financial records in one place. Seamlessly manage invoices, bills, quotes, estimates, and receipts using industry best practices—so you stay compliant, efficient, and always ready for tax season or business audits.
125,000+ american pros trust Invoice Fly
Manage your invoices like a pro
with Invoice Fly
Find the easiest & smartest way to manage your invoices
Our invoicing software makes it easy when it comes to organizing your business’ most important documents. Find which way is more simple and efficient for you. You can organise your invoices by month, by client, by invoice number or by time tracked.
Why do small businesses & blue collar workers love managing their invoices with Invoice Fly?
How does Invoice Fly’s invoice management work?
View & manage invoices by month
Easily view all invoices sent during any month, organized by issue date. Filter your view by “All Invoices”, “Paid Invoices”, or “Unpaid Invoices” to stay on top of your billing and payments.
View & manage invoices by client
Go to the “Clients” screen in the app and select any client to instantly view all invoices linked to them. See at a glance which invoices are paid, overdue, or coming due soon. You can also create new invoices directly from the client’s profile for faster billing.
View & manage invoices by time tracked
From the “Tools” screen in the app, tap on “Time Tracking” to access all the time logs you’ve recorded for different clients. You can start tracking time for a new job right away — and once you’re done, create and send an invoice instantly, whether you’re in the office or on the job site.
View & manage invoices by invoice number
No matter how you manage your invoices—by month, client, or time tracked—they’re automatically sorted by invoice number. This keeps everything in chronological order, helping you avoid confusion, prevent disputes with customers, and stay organized for tax season.
How do SMEs & blue collar workers benefit from Invoice Fly’s invoice management?
SMEs and blue-collar workers benefit from Invoice Fly’s invoice management by saving time, staying organized, and getting paid faster. The app simplifies invoicing with features like client-based tracking, time logging, and monthly summaries—making it easy to stay on top of payments and cash flow.
With everything stored digitally, users reduce paperwork, avoid errors, and streamline financial tasks even while on the job site.
6h+
saved every week
by managing invoices digitally
42%+
payments collected
thanks to faster invoice management
3x
invoices sent
by sending instant invoices after time is tracked
Customized solutions for 50+ industries
Do more with the right set of tools
Send professional, polished invoices that make a great impression. Easily customize each one with your branding, payment terms, and itemized details. With built-in online payments and clear layouts, you’ll get paid faster—no chasing, no confusion.
Invoicing Software
Win more jobs by sending professional-looking estimates. Get them approved and kickstart new projects.
Client Portal
Manage all your client’s details, invoices, estimates and statements from a secure and cloud-based online platform.
Time Tracking
Collect online payments with Credit Card or PayPal, Stripe, Apple Pay, American Express, Visa, MasterCard, and more.
What is invoice management?
Invoice management is the process of creating, sending, tracking, and storing invoices to ensure businesses get paid accurately and on time.
It involves organizing billing data, monitoring payment statuses, managing due dates, and resolving discrepancies between clients and vendors.
Efficient invoice management helps small businesses, contractors, and freelancers improve cash flow, reduce manual errors, and stay prepared for tax reporting.
Tools like Invoice Fly simplify this process by automating invoice creation, tracking unpaid bills, and generating financial reports in just a few clicks.
FAQs about invoice management
An invoice management system is a digital solution that helps businesses create, send, track, and store invoices in one centralized platform. It automates key tasks like invoice generation, payment reminders, and status tracking—making it easier to manage cash flow, avoid late payments, and stay organized.
Tools like Invoice Fly streamline this process for small businesses and contractors by reducing manual work and increasing accuracy.
To manage invoices effectively, start by organizing them by client, date, or payment status. Use invoicing software to create and send professional invoices, set automated reminders for unpaid invoices, and track payment progress in real time.
Regularly reviewing your invoice reports helps you stay on top of your income, spot delays, and prepare for tax season with confidence.
The best way to organize invoices is by using a cloud-based invoicing system that sorts your records by client, month, status (paid/unpaid), or invoice number. This ensures easy access, clear visibility, and better control over your finances.
With tools like Invoice Fly, you can also generate reports that show monthly revenue, overdue invoices, and top-paying clients—helping you stay audit-ready and stress-free.
To keep track of all your invoices, use invoice tracking software that automatically records each invoice’s status, issue date, due date, and payment confirmation. Real-time dashboards and alerts can help you follow up on outstanding invoices and reduce the risk of missed payments.
Systems like Invoice Fly make it easy to view everything in one place, whether you're managing one client or hundreds.
The best invoicing software depends on your business needs, but for small businesses and blue-collar professionals, Invoice Fly offers one of the most user-friendly and feature-rich platforms. It includes customizable invoice templates, time tracking, expense reporting, client management, and automated reminders.
Plus, it works seamlessly on mobile—making it ideal for freelancers, contractors, and service professionals who need to invoice on the go.
Free Resources
Resources to run your business smoothly and efficiently.
Free Templates
Explore free templates and create estimates, quotes, invoices, bills and receipts.
Free Generators
Generate free Estimates, Quotes, Invoices, Bills, Receipts, and Proformas online.
Free Calculators
Use our free calculators: Service Price, Profit Margin, Net Salary, VAT, Break-Even…
