Office Cleaning Supplies Checklist 2025: Essential Tools & Products

Keeping an office clean isn’t just about appearances. Office cleanliness directly impacts employee health, productivity, and client impressions. From everyday items like disinfectant sprays and microfiber cloths to specialized equipment for floors and high-touch surfaces, the right office cleaning supplies make the difference between a workplace that feels fresh and one that quickly collects dust and germs.

In this 2025 guide, we’ll walk you through the essential office cleaning supplies every business needs, along with daily and weekly cleaning routines to keep your workplace spotless. Whether you manage a small office, a growing cleaning business, or a large corporate space, this checklist will help you choose the right tools and products to maintain a safe and professional environment.

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Office Cleaning Supplies Checklist

Having a complete list of office cleaning supplies ensures your workspace stays clean and your employees stay healthy. The prices below show typical 2025 costs for commercial-grade supplies. Buying in bulk can lower these costs significantly.

Pro Tip: Buying office cleaning supplies in bulk from janitorial distributors can save your business 20–30% compared to retail prices, especially on high-use items like paper towels and disinfectants.

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Office Cleaning Tools

The right cleaning tools make janitorial work faster and more effective. Quality equipment saves time and lasts longer, meaning fewer replacements.

Cleaning Hand Tools

Here are the basic hand tools every office needs:

Microfiber Cloths | $15-25 for 24-pack

These reusable cloths trap dust and dirt without chemicals. Use different colors for different areas (like blue for bathrooms, yellow for kitchens) to prevent spreading germs between rooms.

Broom and Dustpan Set | $20-35

You need these for sweeping hard floors and picking up debris before mopping. Commercial-grade brooms hold up better than the ones made for homes.

Mop and Bucket System | $30-60

A two-bucket system keeps clean and dirty water separate for better floor cleaning. Microfiber mop heads can go in the washing machine, making them more hygienic than old-style string mops.

Squeegee | $8-15

Removes water and cleaning solution from windows and glass without leaving streaks.

Scrub Brushes | $5-12 each

Different sizes handle various jobs from grout lines to countertops. Stiff bristles remove tough stains from sinks and tile.

Toilet Brush and Holder | $10-18

Use separate brushes for each restroom to stop germ spread. Replace every three to six months to stay sanitary.

Dusters | $8-20

Extension dusters reach ceiling fans, vents, and high shelves. Microfiber dusters grab particles instead of pushing them around.

Sponges | $8-15 for 12-pack

Keep both scrubbing and non-scratch sponges for different surfaces. Replace often to prevent bacteria buildup.

Spray Bottles | $12-25 for 6-pack

Chemical-resistant bottles with adjustable nozzles spread cleaning solutions evenly. Label each bottle clearly to avoid dangerous mixing.

Rubber Gloves | $8-15 for multiple pairs

Protect hands from chemicals and bacteria during cleaning. Disposable gloves work for light jobs while reusable rubber gloves suit heavy-duty cleaning.

Cleaning Power Tools

For bigger offices and tougher jobs, you’ll need some powered equipment:

Vacuum Cleaner | $150-500

Commercial vacuums handle high-traffic carpeting and pick up more dirt than home models. HEPA filters improve air quality by trapping allergens. According to OSHA Cleaning Industry workplace safety guidelines, keeping floors clean reduces slip hazards and improves workplace safety.

Floor Buffer/Polisher | $300-800

Buffs and polishes hard floors to keep them shiny. You can rent these if you only need them occasionally.

Carpet Cleaner | $200-600

Deep-cleans carpets to remove ground-in dirt and stains. Essential for keeping reception areas looking professional.

Pressure Washer | $150-400

Cleans outside walkways, loading docks, and building walls. Removes grime that regular hosing can’t touch.

Office Cleaning Products / Solutions

The right cleaning products make sure surfaces are truly clean and disinfected, not just looking cleaner. Here’s what you need:

All-Purpose Cleaner | $5-12 per gallon

Works on multiple surfaces including countertops, walls, and appliances. Concentrates give you better value than ready-to-use sprays.

Disinfectant Spray or Wipes | $4-10 per container

EPA-registered disinfectants kill viruses and bacteria on high-touch surfaces like doorknobs, light switches, and phones. The CDC workplace hygiene guidance recommends regular disinfection of shared surfaces.

Glass Cleaner | $4-9 per bottle

Streak-free formula keeps windows, mirrors, and glass doors crystal clear. Professional appearance matters for areas where clients visit.

Floor Cleaner | $8-18 per gallon

Different formulas work for tile, hardwood, vinyl, or laminate flooring. Using the wrong product can damage floors or leave residue.

Bathroom Cleaner | $5-12 per bottle

Powerful formulas remove soap scum, hard water stains, and mildew from sinks, toilets, and showers.

Toilet Bowl Cleaner | $4-8 per bottle

Specialized cleaners disinfect and remove mineral deposits and stains from toilet bowls.

Furniture Polish | $6-12 per bottle

Keeps wood desks, conference tables, and shelving looking good while preventing drying and cracking.

Degreaser | $8-15 per bottle

Essential for kitchen and break room cleaning. Cuts through cooking grease on counters, appliances, and floors.

Air Freshener | $5-12 per can

Keeps the office atmosphere pleasant in restrooms and common areas. Choose odor neutralizers over masking sprays for better results.

Hand Soap | $8-15 per gallon

Fill dispensers in bathrooms and kitchens. Antibacterial formulas reduce germ spread between employees.

Dish Soap | $4-8 per bottle

Cleans break room dishes and food prep surfaces.

If you’re running a cleaning business, check out our guide on how much to charge for house cleaning to help you price office cleaning services right.

Office Cleaning Equipment

Beyond basic tools and solutions, professional cleaning requires organizational equipment and disposable supplies to work efficiently.

Janitorial Cart | $150-400

Organizes supplies and reduces trips back to the storage closet. Look for models with separate compartments for clean and dirty items.

Cleaning Caddy | $15-30

Portable supply carrier for smaller offices or individual cleaning tasks. Easy to carry between rooms.

Trash Bags | $15-30 per box

Stock multiple sizes for desk bins, bathroom cans, and large office waste containers. Heavy-duty bags prevent tears and leaks.

Paper Towels | $20-40 per case

High-capacity rolls for dispensers in bathrooms and kitchens. Recycled options cost slightly more but support sustainability goals.

Toilet Paper | $25-50 per case

Commercial-grade rolls fit standard dispensers and last longer than household types.

Facial Tissue | $15-25 per case

Put boxes in reception areas, conference rooms, and individual offices during cold and flu season.

Safety Signs | $20-40 per set

“Wet Floor” and “Caution” signs prevent accidents during and after cleaning. OSHA requires these for workplace safety.

Storage Cabinet or Closet Shelving | $100-300

Organized storage keeps supplies accessible and prevents clutter. Lockable cabinets protect cleaning chemicals from unauthorized access.

Beyond supplies, you’ll also need appropriate cleaning business insurance and potentially a house cleaning license depending on your location. If you’re just starting out your cleaning company, check out our complete guide on how to start your own cleaning business for detailed startup advice. 

Also, understanding how much house cleaners make helps you set competitive rates while staying profitable. 

A Simple Five-Day Office Cleaning Schedule

Once you’ve got your janitorial supplies, you need a consistent cleaning schedule. Whether you handle cleaning yourself or hire cleaning services, maintaining daily and weekly routines stops dirt from building up and creates a healthier workplace.

Some cleaning tasks need daily attention for proper hygiene. Others need weekly deep cleaning. The schedule below works for most small to mid-sized offices. Adjust it based on your specific needs.

Daily Cleaning Routine

High-traffic areas and shared spaces need daily cleaning because lots of people use them all day. Focus your daily cleaning tasks on these common areas:

Essential Daily Tasks

Empty trash Replace trash bags in all bins that are full or nearly full. This stops overflow and reduces bad smells.

Disinfect high-touch surfaces Clean doorknobs, light switches, elevator buttons, faucets, refrigerator handles, and shared equipment like printers and coffee makers. According to Alsco’s commercial cleaning guide, these surfaces have the most germs and need daily sanitization.

Refill dispensers Check bathrooms and kitchens for toilet paper, paper towels, hand soap, and facial tissue. Running out creates frustration and hygiene problems.

Clean restrooms thoroughly Scrub toilets, urinals, sinks, countertops, mirrors, and fixtures. Sweep and mop bathroom floors to keep them clean.

Wash dishes Clean dishes left in the kitchen or break room sink. Disinfect the sink itself along with countertops and tables.

Sweep or vacuum high-traffic areas Hit entryways, hallways, reception areas, and break rooms. These spaces collect the most dirt.

Organize common areas Return items to proper places and straighten magazines, chairs, and other items to keep things looking professional.

Clean exterior entrances Sweep sidewalks, porches, or stoops outside your business. First impressions matter, and a tidy entrance sets the right tone for visitors.

Real-world example: Sarah manages a small marketing office and handles daily cleaning herself before employees show up. She starts with the bathroom and kitchen, then does a quick sweep of common areas. The whole routine takes about 45 minutes and keeps her 15-person office looking good.

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Weekly Cleaning Routine

Weekly tasks give you deeper cleaning that daily maintenance doesn’t cover. Schedule these on slower days or after hours to avoid disrupting work:

Deep Cleaning Tasks

Disinfect all flat surfaces Wipe down individual desks, conference tables, countertops, and reception areas. This removes buildup that daily spot-cleaning misses.

Mop all hard floors Use the right cleaning solution for your floor type. This removes tracked-in dirt and keeps the floor finish looking good.

Vacuum all carpeted areas Get under desks and into corners. Move trash cans and other items to reach all the carpet.

Clean all glass surfaces Do interior and exterior windows, glass doors, and display cases. Streak-free results improve natural lighting and professional appearance.

Wipe mirrors Clean mirrors in bathrooms, restrooms, and anywhere else they appear.

Empty and disinfect trash containers Don’t just replace bags—clean the actual containers. Once dry, put in new liners. This stops odors and bacteria growth.

Clean walls Spot-treat visible marks, fingerprints, or scuffs. You don’t need to wash entire walls unless necessary.

Dust everything Hit lamps, picture frames, shelves, tops of cabinets, window sills, blinds, computers, monitors, and keyboards.

Clean refrigerator Throw out old leftovers and wipe interior shelves and drawers. This prevents bad smells and food safety issues.

Buff or polish hard floors This keeps shine and protects the finish. It also extends floor life and keeps things looking professional.

Polish metal fixtures Clean brass or metal on cabinets, doors, drawers, and furniture to prevent tarnishing.

Deep clean break room appliances Scrub microwave interior, coffee maker, and any other shared equipment.For businesses offering professional cleaning services, understanding cleaning contracts helps you create formal agreements with commercial clients. Learning about different cleaning services also helps you expand what you offer.

Final Thoughts

Keeping an office clean requires the right supplies, a consistent schedule, and commitment to daily and weekly routines. Whether you handle cleaning yourself or hire professional services, this checklist gives you everything needed to keep your workspace healthy, professional, and welcoming.

The money you spend on quality office cleaning supplies pays off through better employee health, less sick time, and a more professional image for clients and visitors. Stock your janitorial closet with these essentials, stick to a reliable cleaning schedule, and watch your workplace become cleaner, healthier, and more productive.Ready to manage your cleaning business finances? Invoice Fly’s Invoicing Software helps you create professional invoices, track payments, and run your business — all for free.

Get Started with Invoice Fly’s Software

Invoice Fly is a smart, fast, and easy-to-use invoicing software designed for freelancers, contractors, and small business owners. Create and send invoices, track payments, and manage your business — all in one place.

Get Started Now