Printable Invoice Template
Streamline your billing process with our fully customizable and printable invoice templates!
Easily add your company name, logo, and client details, along with itemized charges, total amount, payment terms, and T&Cs—all tailored to your brand.
Available in Google Docs, Google Sheets, Word, Excel, and PDF for seamless editing and professional delivery.
Google Docs
Google Sheet
Word
Excel
Benefits of using
Printable Invoice Templates
Our free printable invoice templates offer unmatched convenience and professionalism for businesses of all sizes.
Unlike digital-only solutions, these ready-to-print documents give you the flexibility to handle transactions anywhere – whether you’re at a client’s site, trade show, or remote location without internet access.
The standardized format ensures you never forget crucial details like payment terms, tax information, or itemized services, while maintaining a polished appearance that builds trust with customers.
They eliminate the need to create new documents from scratch for each transaction, while still allowing full customization of your branding, pricing structure, and service descriptions. Many templates include built-in calculations that automatically tally totals and taxes, reducing errors that can delay payments.
The professional layout clearly presents all payment information, helping clients understand exactly what they’re being charged for and when payment is due – a key factor in getting paid faster and maintaining healthy cash flow.
What's Included In Our Printable Invoice Template?
Our printable invoice templates include:
- Professional Layout: Crisp, clean design with ample space for your logo, business details, and branding elements to make a strong impression
- Auto-Calculation Fields: Built-in formulas that instantly compute subtotals, taxes, discounts, and final amounts to eliminate math errors
- Customizable Line Items: Flexible sections to list unlimited products/services with detailed descriptions, quantities, and rates
- Payment Terms Highlight: Prominent due date display with multiple payment options (cash, check, credit, or digital payments)
- Dual-Format Ready: Printer-optimized for physical copies while maintaining perfect formatting when saved as PDF for emailing
Printable Invoice
Template FAQs
✅ Yes! Printable invoice templates meet all standard legal requirements when they include:
Your business name/contact info
Client details
Invoice number & date
Description of goods/services
Tax ID (if applicable)
Payment terms
Tip: Always check your state's specific requirements for service-based businesses.
✏️ Only before printing - Once printed, changes require creating a new version. We recommend:
Saving editable digital copies
Using pencil for on-site adjustments (then reprinting)
Our premium templates with "edit-and-reprint" functionality
🔄 Yes, with smart organization:
Use different color paper for monthly vs. one-time invoices
Number invoices sequentially (INV-001, INV-002)
Add "Recurring Service" labels to avoid confusion
Pro Tip: Keep a master digital copy to quickly update dates/amounts.
📄 Printable invoices offer unique benefits:
On-the-spot professionalism for service calls
Backup when technology fails
Preferred by some traditional clients
Physical records for your filing system
Bonus: Scan printed copies to maintain digital records too!
