Therapy Invoice Template
Simplify billing with customizable templates designed for therapists. Include session details, CPT codes, and insurance info while maintaining HIPAA compliance.
Available in Google Docs, Word, and PDF for easy printing or emailing. Save time with professional invoices tailored to your practice.
Google Docs
Google Sheet
Word
Excel
Benefits of using
Therapy Invoice Templates
For mental health professionals, our therapy invoice templates provide a streamlined way to manage billing while maintaining clinical focus. These specialized templates are designed with therapists’ unique needs in mind, featuring fields for session dates, CPT codes, diagnosis information, and insurance details.
By using a standardized format, you ensure all necessary billing components are included while saving the significant time typically spent creating invoices from scratch.
Our templates automatically calculate session totals, copays, and outstanding balances, reducing mathematical errors that can delay payments.
They also offer crucial compliance advantages for mental health providers. HIPAA-compliant designs protect client confidentiality while clearly documenting services rendered for insurance submissions. Many templates include built-in reminders for superbill generation, deductible tracking, and late payment policies – transforming simple invoices into powerful practice management tools.
What's Included In Our Rental Invoice Template?
Our therapy invoice templates include:
- Professional Practice Design: Clean, organized layout with dedicated spaces for session notes, diagnosis codes, and your practice branding to maintain clinical professionalism
- Smart Session Calculations: Automatic computation of session fees, copays, outstanding balances, and taxes to ensure perfect financial accuracy every time
- Customizable Service Items: Flexible line items for different therapy modalities (individual, couples, group) with adjustable rates and insurance billing codes
- Transparent Payment Policies: Clearly highlighted due dates with all payment options (credit, HSA, insurance) plus late payment terms
- Dual-Format Functionality: Printer-ready for physical records while preserving perfect formatting when sent digitally as HIPAA-compliant PDFs
Therapy Invoice
Template FAQs
✅ Yes!
Our templates are designed with HIPAA requirements in mind, ensuring all client information remains secure. They exclude protected health information (PHI) from visible areas and support password-protected PDFs for emailing.
Tip: Always double-check that invoices don’t include session notes or diagnoses in visible fields.
Absolutely!
Our templates include:
- 📋 Fields for CPT and ICD-10 codes
- 🏥 Spaces for insurance provider details
- 💳 Options to list client copays/coinsurance
Pro Tip: Pair with a superbill template for seamless insurance submissions.
They automate:
- ⏱ Session fee calculations
- 📅 Recurring appointment billing
- 💵 Payment tracking (paid/unpaid balances)
Tip: Templates with auto-reminders reduce late payments by 30% (industry estimate).
Yes! Specialized options include:
- 🧠 Individual therapy (45/60-min sessions)
- 👫 Couples counseling (dual-rate billing)
- 👥 Group therapy (participant tracking
