Trucking Invoice Template
Generate accurate, polished freight invoices in minutes with our trucking invoice templates—designed for clarity and efficiency on the road. Our templates include essential fields for load details, mileage, fuel surcharges, and accessorial fees—ensuring every haul is properly documented.
Compatible with Google Docs, Word, and PDF, they adapt seamlessly to your workflow, whether you’re at a truck stop or dispatching from your office.
Google Docs
Google Sheet
Word
Excel
Benefits of using
Trucking Invoice Templates
Our trucking invoice templates eliminate paperwork headaches by providing standardized formats with all the essential fields – load numbers, bill of lading references, mileage calculations, and fuel surcharges. These ready-to-use templates automatically calculate accessorial fees, detention time, and taxes, reducing errors that can delay payments.
With clear sections for carrier and broker information, you’ll maintain professional records while getting paid faster. The organized layout helps prevent disputes by providing transparent documentation of every haul.
Customizable trucking invoice templates strengthen your brand’s professionalism on every transaction. Add your MC number, DOT information, and company logo to create polished invoices that build credibility with shippers. The templates adapt to different freight types – whether you’re hauling flatbed, reefer, or LTL loads – with adjustable rate structures.
Digital versions allow you to invoice directly from your cab using mobile devices, while print formats work for traditional paperwork requirements. Available in multiple file types, they integrate smoothly with trucking management software like TruckLogics or KeepTruckin.
What's Included In Our Trucking Invoice Template?
Our trucking invoice templates include:
Professional Freight Layout: Clean, organized design with dedicated spaces for load numbers, BOL details, and your carrier branding to establish trust with brokers and shippers
Smart Mileage Calculations: Automatic computation of base rates, fuel surcharges, detention fees, and tolls for 100% accurate freight billing
Customizable Load Items: Flexible line items for different trailer types (flatbed, reefer, dry van) with adjustable rates per mile, weight, or flat-rate contracts
Transparent Payment Terms: Clearly highlighted due dates with all payment options (ACH, factoring, quick pay) plus late fee and TONU policies
Cab-Ready Formatting: Printer-friendly for physical paperwork while maintaining perfect mobile display when emailed from your ELD device
Trucking Invoice
Template FAQs
✅ Yes! Our templates include:
Custom rate fields for all trailer types
Weight-based or mileage-based pricing options
Specialized sections for oversized load surcharges
Temperature control tracking for reefers
Pro Tip: Use different header colors to quickly identify load types.
⛽ They automatically:
Track state-by-state mileage
Calculate fuel surcharge percentages
Separate taxable vs. non-taxable miles
- Generate quarterly summary reports
Bonus: Integrates with most ELD mileage logs.
⏱️ Absolutely! Features include:
Automatic detention rate calculators
Pre-filled lumper fee fields
Digital signature capture for receiver verification
Timestamp documentation
Pro Tip: Take photos of detention wait times and attach to invoices.
💳 Yes! Includes:
Standard factoring company fields
QuickPay rate documentation
Invoice submission checklists
Payment tracking sections
