125,000+ american pros trust Invoice Fly
Save countless hours with
pre-designed invoice templates
Why do small businesses
love our invoice templates?
How do Invoice Fly’s invoice templates work?
Choose from 7+ invoice templates with different layouts
We’ve crafted over seven professional invoice templates, each fully customizable to match your brand’s colors.
Mix and match styles to create eye‑catching invoices that impress clients every time.
Customize your invoice template and match your brand identity
Easily insert your logo and remove backgrounds with a single click.
Customize every invoice using your brand’s unique gradient colors, then send it instantly—fast, flexible, and fully branded. Invoicing has never been this effortless.
Add or remove any component of your invoice template
Effortlessly customize every detail of your invoice template—from the headline, business name and license number to due date, date format, quantities, unit prices, discounts, taxes, signature and “thank you” message.
Create standout invoices that impress every client.
Edit your invoice template information in real time, adapt it to any scenario
Do you need to edit your business details just before sending the invoice?
Easily modify your businesss details, signature, terms and conditions, custom labels, the font size and add high-contrast text if needed.
Once your invoice template is set up, share your invoices on the spot
Effortlessly share your finalized invoice however you like—email it directly or generate a shareable link for WhatsApp, Telegram, SMS, or any other channel.
You can also provide a downloadable, print‑ready PDF so your clients can save or print it whenever they prefer.
How do small business & contractors benefit
from Invoice Fly’s invoice templates?
Small businesses and contractors use Invoice Fly’s templates to generate polished, branded invoices in seconds, eliminating manual formatting and calculation errors.
Customizable fields let you match each invoice to your logo and colors, while automated delivery—via email, shareable link, or PDF—speeds up payments. Mobile‑ready designs save admin time, so you can focus on growing your business instead of paperwork.
8h+
saved every week
by re-using professional invoice templates.
5x
more payments collected
thanks to invoice template online payment options.
25%+
invoices sent
leading to higher income and cash-flow
Customized solutions for 50+ industries
Do more with the right
set of tools
Send professional, polished invoices that make a great impression. Easily customize each one with your branding, payment terms, and itemized details. With built-in online payments and clear layouts, you’ll get paid faster—no chasing, no confusion.
Estimates
Win more jobs by sending professional-looking estimates. Get them approved and kickstart new projects.
Online Payments
Collect online payments with Credit Card or PayPal, Stripe, Apple Pay, American Express, Visa, MasterCard, and more.
Client Portal
Manage all your client’s details, invoices, estimates and statements from a secure and cloud-based online platform.
What is an
invoice template?
An invoice template is a ready‑made billing form you can use over and over to bill clients without starting from scratch. Think of it as a fill‑in‑the‑blank invoice where you simply enter your logo, client details, line items, prices, and due date—then download or email it in seconds.
Thanks to using an invoice template, you avoid formula errors, keep your branding consistent, and get paid faster, because each invoice looks professional and complete.
Whether you choose a free invoice template or a premium design, the goal is the same: simplify your billing, cut administrative time, and ensure every client gets a clear, accurate invoice every time.
Free invoice templates
vs. Invoice Fly’s invoice templates
Free invoice templates help you streamline your billing in seconds, but Invoice Fly takes it even further. Our all‑in‑one invoicing platform offers fully customizable templates, automated recurring billing, speedy online payments, and built‑in time tracking—so you can simplify bookkeeping, accelerate cash flow, and focus on growing your business.
Free & downloadable invoice templates
VS.
Invoice Fly
FEATURES
FREE INVOICE TEMPLATE
Flexible invoice templates
Printable formats
Email invoices at no cost
Add your business logo
Fully customizable
❌
Accept payments on invoices
❌
Schedule invoices
❌
Automate payment reminders and late fees
❌
Manage paid and outstanding invocies
❌
Set up deposits for projects
❌
Add discounts and credits to invoices
❌
Automate recurring subscription invoices
❌
Create and send invoices via mobile devices
❌
Access to your invoices 24/7 on the cloud! 🌐
❌
Sign up for a free Invoice Fly trial today
How to use Invoice Fly’s invoice templates?
Step 1: make an estimate
- Add items
List your Freelancer services, products, or materials. Include details to clearly explain what is covered.
- Include the price
Break down the list of costs for each service, product, and material provided. Add any discounts and taxes to be transparent and create a great first impression.
Step 3: send your invoice
- Share by email, link or PDF
Deliver the invoice to your client, globally, with just one click. No sign-up required for your client to view it.
- Set auto-reminders
Invoice Fly automatically reminds your clients about payments, helping you get paid on time. You can focus on work without worrying about follow-ups.
Key components of an invoice template
Invoice template sample
1. Invoice number, issue & due date
Each invoice must include a unique identification number, the date it was issued and the due date.
2. Client's information
Include the name, address, and contact information of your client.
3. Your business information
Your business information, including the name, address, contact information
4. Products or services delivered & total price
List of all products or services provided, price per unit, total price per item, the total price and any taxes your client needs to pay.
5. Payment methods
Show to your client the available payment methods to choose from, ensuring getting paid faster.
6. Your signature
Include your business signature to show your client your commitment and professionalism.
FAQs about invoice templates
An invoice template is a ready‑made billing form that guides you through creating professional invoices without starting from scratch. It includes placeholders for your logo, contact details, line items, prices, taxes, and totals. Thanks to using an invoice template, small businesses and freelancers can bill clients quickly, maintain consistent branding, and avoid calculation errors every time they send an invoice.
An invoice serves as a formal request for payment. It documents what goods or services were provided, the amount due, payment terms (due date, accepted methods), and any applicable taxes or fees. Invoices help you track revenue, maintain accurate accounting records, and provide legal proof of the transaction for both you and your client.
To create an invoice:
- Choose a invoice template or a invoice generator – pick a design that fits your brand.
- Add your details – include your business name, logo, address, and contact info.
- Enter client info – fill in your customer’s name, address, and contact.
- List products or services – describe each item, quantity, unit price, and subtotal.
- Calculate taxes and totals – apply sales tax or discounts automatically.
- Specify payment terms – set a due date and accepted payment methods.
- Send – export as PDF or email directly from your invoicing tool.
A compliant invoice typically must include:
- Your business name and address (and VAT or tax ID if applicable)
- Your client’s name and billing address
- A unique invoice number
- Issue date and payment due date
- Description of goods or services provided
- Unit prices, quantities, taxes, and total amount due
- Payment terms (“Net 30”) and accepted payment methods
Check local regulations for any additional country‑specific requirements.
No. An invoice itself is not a debt notice but a request for payment. It records what you owe the vendor but does not legally obligate you until you agree to the terms. Once you accept the goods or services and the invoice matches the agreed price, you’re contractually bound to pay by the due date stated.
An invoice template is a static file (Word, Excel, PDF) you manually edit and reuse.
An invoice generator is an online tool or software that automatically fills in invoice details, performs calculations, applies taxes, and lets you email or download the invoice in seconds.
Invoice generators save time, reduce errors, and often include tracking features—while templates require you to tweak and calculate each time.
Free Resources
Resources to run your business smoothly and efficiently.
Academy
Expert how to’s & step-by-step guides, and industry knowledge for busy contractors.
Free Templates
Explore free templates and create estimates, quotes, invoices, bills and receipts.
Free Generators
Generate free Estimates, Quotes, Invoices, Bills, Receipts, and Proformas online.
Free Calculators
Use our free calculators: Service Price, Profit Margin, Net Salary, VAT, Break-Even…
